The text and software together may be used as a brief course in filing or used to supplement other records management instructional materials. These facts, in the form of an alphabetically ordered list of main entries. Like other types of writing, it is a mixture of art and craft, judgment and selection. Indexing exercise 5 indexing exercise 6 indexing exercise 7 indexing exercise 8. Application by computer with cdrom 4th edition by joseph s. Explain the need for indexing rules in alphabetic storage of records and the importance of following these rules consistently. If you are writing an index or hiring an indexer, you have to know which system the publisher uses. Alphabetic indexing learning rules 14 objectives 1. Records management using alphabetic indexing rules.
Subject records management an alphabetic system of storing and. Alphabetic indexing with workbook edition 6 by carolyn. Exceptions to this rule are certain art or architecture books that require a thorough. Application by computer with cdrom by fosegan, joseph s abebooks. Alphabetic indexing 6th edition rent 9780538669269 0538669268.
Identify terms such as unit, indexing, alphabetizing, and case. If, people have the same name, use the middle index which is the 3rd unit. Publications on filing rules filing rules libguides at american. The 12 rules you will learn in this chapter follow the same principles as the arma rules. Arrange single numbers as if they were spelled out alphabetically. With its short completion time, its ideal for any course in which filing techniques are a must. Records management, tenth edition, provides a comprehensive introduction to the complex field of records management. Fosegan and a great selection of related books, art and collectibles available now at. If you love books and reading, have a fairly analytical mind, would love to be a business owner, and are looking for a career change or a parttime career opportunity, indexing might be just the thing for you.
The arrangement or filing rules currently used in american library catalogs, indexes, inventories, dictionaries, directories, and other alphabetically arranged lists are, to a. Then complete the crossreference blanks, numbering each card with its original number plus x. All punctuation is omitted, and a unit consisting of just initial precedes a unit that consists of a complete name. Indexing exercise 9 indexing exercise 10 indexing exercise 11 indexing exercise 12. Alphabetic indexing rules guide books acm digital library.
It follows spaces and precedes the lowest arabic numeral or alphabetic character. Indexing order of units personal names the surname last. In the first edition of new harts rules, names and terms beginning. This article examines rules and practice relating to the filing of the at the.
Alphabetic indexing rules by tory shuffield on prezi. Learn vocabulary, terms, and more with flashcards, games, and other study tools. The complete learning package consists of a textworkbook and a computer tutorial program available in both windows and macintosh formats. Frequently asked questions the faq frequently asked questions has been compiled to provide basic information on indexing as a freelance career, and indicate some resources for further research. Ensure anyone with access to the files is aware of the system. Index, code, and arrange personal and business names in indexing order of units. Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Buy business records control by joseph s fosegan, ginn online at alibris. How to organize office files part 1 of 9 home office organization series duration. Quickly put information in alphabetical order using this super duper free online tool this abc order generator will sort word lists, numbers, or just about any mix of content info and it will handle all the alphabetizing work using many different formats words separated by spaces or commas or etc and it can also sort things alphabetically line by line if you need it.
Ala filing rules by american library association resources and technical staff. Alphabetic indexing rules october 10, 2002 edition. Generally an index is found in the back of book or document and lists several keywords or phrases in alphabetical order with page numbers. With practice and experience, indexers develop their own style as do other writers. Punctuation all punctuation is disregarded when indexing personal and business names. Fosegan, october 10, 2002, southwestern educational pub edition, paperback in english 4 edition.
This will help everyone be able to use the filing system efficiently. Part i, records and information management, provides thorough coverage of alphabetic filing rules, as well as methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Alphabetic indexing rules application by computer 4th edition. This standard will establish a uniform files classification system that makes sense to the users while identifying and. I really could comprehended every little thing out of this created e publication. Fosegan 2002, paperback, revised at the best online prices at ebay. Alphabetic indexing rules provides instruction and application practice primarily on alphabetic indexing rules for filing but also includes brief instruction in subject, numeric, and geographic filing methods. With its short completion time, its ideal for any course in. The alphabetic indexing rules in this product are adapted from the simplified filing standard rules in alphabetic filing rules, published by the association of records managers and administrators, inc. When an index entry consists of an adjective and a noun, alphabetic placement is determined according to the noun e. Application by computer with cdrom and a great selection of related books, art and collectibles available now at. Records management, 9e is a comprehensive introduction to the complex field of records management.
Put any text in alphabetical order with this free tool. Alphabetic indexing by carolyn norwood, mearl r guthrie. Then you can start reading kindle books on your smartphone, tablet, or computer no kindle device required. Code each name by writing each unit of the filing segment in the appropriate column. If it is difficult to determine the surname, the name is indeed written. The text and site license together may be used as a brief course in filing or used to supplement other records management instructional materials. For identical names, sort records by city names first state or province. In the first edition of new harts rules, names and terms beginning with. Alphabetic indexing rules 14 wenatchee valley college.
These units are the indexing units of the fi ling segment. Alphabetic indexing by carolyn norwood, mearl r guthrie alibris. Frequently asked questions american society for indexing. Before learning the 12 filing rules, an understanding of filing terms is necessary. This essay was published in 2 parts in keywords, the jounal of the american society of indexers asi. Business records control by joseph s fosegan, ginn alibris. Guidelines for alphabetical arrangement of letters and. Organize the names of individuals by last name followed by first name and then middle initial or name. May 25, 2010 records management, 9e is a comprehensive introduction to the complex field of records management. The text and software together may be used as a brief. Oct 10, 2002 alphabetic indexing rules by joseph s. The indexing order is not affected by space between a prefix and the rest of the name and the space is. Alphabetic indexing rules provides instruction and application practice primarily on alphabetic inde.
For instance, you can create and share a document that details your filing system rules. However, the rules presented here are intended to serve wherever the english language is used in written form. Alphabetizing is a useful and effective way to organize words, information and objects for school, work or personal use. This standard will establish a uniform files classification system that makes sense to the users while identifying and preserving a set order of records. Alphabetic indexing 6th edition rent 9780538669269. Thorough coverage is provided for filing and maintenance of paper, automated, micro image, and electronic imaging records.
Be consistent with your indexing and filing system, whatever it is. Alphabetic storage and retrieval alphabetic indexing rules 15 alphabetic indexing rules 610 alphabetic indexing rules for computer applications alphabetic records management records retention, retrieval, and transfer. The key unit is the fi rst unit of a fi ling segment. If youre alphabetizing books or documents, its easier to organize and search using the authors last name. Enter your mobile number or email address below and well send you a link to download the free kindle app. Alphabetic indexing 6e reflects the latest advances and applications of alphabetic indexing rules in business today. Personal names a personal name is indexed in this order. Define purpose of filing, and the importance of following filing rules. Apr 21, 2016 how to organize office files part 1 of 9 home office organization series duration. The best we can do as teachers of indexing is to present the.
In addition, it contains standard rules for indexing alphabetic data. I found out this book from my dad and i encouraged this ebook to discover. Ignore all other symbols when filing into the shelflist. Buy alphabetic indexing rules with cd 4th edition 9780538434720 by joseph s. Names are filed from last name which is the 1st unit, then the first name which is the 2nd unit. To get the free app, enter your mobile phone number. Arma has published a list of alphabetic filing rules, containing standard rules for storing records alphabetically. Application by computer with cdrom fosegan, joseph s. Whether youre buying or renting textbooks, a great term starts right here.
Alphabetic indexing rules october 10, 2002 edition open. An alphabetical index referred to as an index is a list of keywords or phrases used throughout a document that, if listed in order, may help the reader find information quickly. Application by computer kg filingrecords management ser. Index, code, and arrange minor words and symbols in business names. When an index entry consists of an adjective and a noun, alphabetic. Alphabetic indexing rules application by computer 4th. Oct 30, 2019 document the indexing and filing system. There is a wealth of information on indexing, including books, workshops, webinars and training courses. Whether youre planning to alphabetize important documents or your massive record collection, the.
466 920 743 1222 1452 98 511 471 1137 1139 122 948 604 988 1179 352 1289 299 1310 507 395 1557 277 990 1545 503 1537 435 487 907 1027 654 814 447 1478 794 1187 625 838 450 1089 235 704 706 1170